CONVENTION AND VISITORS AUTHORITY
FIRE & SAFETY EXHIBIT GUIDELINES

HALOGEN LAMP RESTRICTION

In a move to ensure the safety of building customers at the Las Vegas Convention Center, the LVCVA has placed a ban on certain halogen lamps. Halogen lamps are limited to 75 watts and must be of the sealed variety, which prevents direct handling of the bulb. The ban became effective January 1, 2003.

The following statement was issued jointly by the LVCVA and the Exhibit Designers and Producers Association in order to clarify all prior communications concerning the use of halogen lighting at LVCVA facilities. This revision replaces the halogen lighting policy statement issued by the LVCVA on August 1, 2002.

Why is LVCVA restricting the use of halogen lighting?

LVCVA has experienced several fire safety incidents arising from the use of stem- and track- mounted halogen light fixtures attached to exhibit booths where the fixtures utilized linear halogen bulbs. Typically, these hazards arose from misuse and poor maintenance practices rather than from any deficiency in the design of the fixture or the halogen bulb it contains.

Misuse encountered by the LVCVA has included failure to correctly install the fixtures in a secure fashion and failure to ensure that fixtures are not in close proximity to drapes, displayed items, or similar flammable material. Poor maintenance includes replacing bulbs with higher wattages than the permitted maximum marked on the fixture, failure to replace lenses or shields after re-lamping, failure to follow the lamp manufacturer’s instructions concerning direct contact with the bulb, and replacement of broken lenses and other components with sub-standard, non- approved, parts. These practices are not within the ability of LVCVA or the equipment manufacturer/distributor to supervise and may result in safety risks.

What halogen lighting IS covered by this policy?

This policy covers only certain restrictions on stem- and track-mounted halogen lighting installed by display contractors and exhibitors for the temporary lighting of exhibit booths. Stem-mounted fixtures employ an arm that extends outward from the mounting mechanism which is typically terminated in a light head that pivots, swivels, or is otherwise movable. The use of stem- and track-mounted halogen or other fixtures employing either a linear halogen bulb (Addendum M, Fig. 1) or a non-shielded halogen bulb (Addendum M, Fig. 2) is not allowed.

What halogen lighting is NOT covered by this policy?

Halogen bulbs or lighting fixtures (including track lighting) containing halogen bulbs that are being displayed or demonstrated as part of an exhibiting company’s product line or business in its booth. Theatre, stage or studio lighting equipment utilizing halogen lamps may be used only for code-defined theatre or stage acitivities. Such lighting may not
be used as booth lighting or to illuminate signs or objects on the exhibit floor nor in any other exhibit or meeting area where the general public has access.

How do the restrictions affect stem- and track-mounted halogen light fixtures?

Unless otherwise stated in this policy, stem- or track-mounted halogen light fixtures installed in LVCVA facilities must:

1. Utilize one of the halogen bulb styles shown in Fig. 3 (Self-Shielded Bulbs – See Addendum N). These bulbs have an additional glass shield that is integrated with the bulb design and require no other shield as part of the light fixture; and
2. Utilize a bulb not exceeding the listed wattage permitted for use by the fixture manufacturer, but in no case exceeding 75 watts.

Alternative Designs:

The LVCVA will periodically review this policy and take into consideration any improvements in products and practices that provide appropriate levels of operational safety.

DISAPPROVED HALOGEN BULBS

APPROVED HALOGEN BULBS – 75 watts max

HAZARDOUS MATERIAL

1. All hazardous materials brought into the facility must be labeled and accompanied by the applicable MSDS (Materials Safety Data Sheet) which must be produced upon request. It is highly recommended that the MSDS be submitted at the same time floor plans are submitted.
   
2. The Lessee is responsible for the handling and removal of hazardous materials used in the operation of the show inaccordance with the latest Environmental Protection Agency regulations in effect at the time of the event. Arrangements must be made in advance for disposal. Disposal of hazardous waste is prohibited in the sewer lines or drains of the facility.
   
3. The Lessee is responsible for the tracking of all hazardous material brought into the facility.
   
4. Any materials left on the premises after move-out will be disposed of at the expense of the Lessee.

DOUBLE DECK AND/OR COVERED EXHIBITS

1. Upper decks or covered areas are required to be limited to dimensions, which do not exceed 1,000 square feet in contiguous area. Definitions:

1.1. Upper Decks - Any occupied second story or greater area, which is accessible by an approved means of egress.
1.2. Covered Area - Any area that covers the exhibit space and prevents the building fire sprinkler system from discharging water unobstructed to the floor. This will include single story exhibits with ceilings, upper deck exhibits, roofs, overhead lighting installations, and any materials hanging or installed overhead that is not recognized as acceptable for use under fire sprinkler systems by fire code.
1.3. Contiguous - Any area or combination of areas which are not separated by a clear 10 foot fire break. This measurement is made horizontally.
1.4. Fire Break - A clear non-combustible space at least 10 feet in width surrounding the exhibit or exhibit space on all sides.
1.5. Means of Egress - An approved stairway or ramp constructed to the specifications of the code used for access and exiting.

2. If additional Upper Deck or Covered contiguous area is required in excess of 1,000 square feet, a fire sprinkler system shall be installed under the entire area and every level of a multi-level exhibit.

2.1. A Nevada State licensed fire sprinkler contractor must install fire sprinkler systems.

3. If additional Upper Deck or Covered area is required in excess of 1,000 square feet without the use of a fire sprinkler system, contiguous areas limited to 1,000 square feet may be separated by a minimum 10 foot fire break on all sides.

3.1. The fire break shall be void of any combustible displays, furniture or other material, which could abet transfer of fire from one area to the other.

3.2. Exception: The fire break may be spanned by a single bridge, catwalk or structure that shall not exceed 48 inches in width and shall be constructed of fire resistant or non-combustible materials.

4. Upper Deck or Covered areas shall not have any additional deck, ceiling or covering installed above for any purpose unless a fire sprinkler system is installed in each level of the exhibit.

5. Upper Deck areas that are greater than 300 square feet or which will occupy more than nine persons shall have at least two remote means of egress. Remote is defined such that the means of egress shall be placed at a distance from one another not less than one half the length of the maximum overall diagonal dimension of the area to be served.

6. Means of egress shall be of an approved type and constructed to the requirement of the code.

6.1. Spiral stairs are not allowed. Spiral stairways are not an approved means of egress for areas occupied by the public, visitors or clientele.

7. Exhibits with Upper Decks, Covered or roofed areas exceeding 300 square feet in size will require the installation of battery operated smoke detectors. Any covered area that is also enclosed will require the installation of battery-operated smoke detectors regardless of the size of the area. All smoke detectors will emit an audible alarm that can be
heard outside of the area and must be installed in accordance with NFPA 72.

8. Any single level exhibit exceeding 300 square feet of contiguous covered area (see: “covered area,” Section 1.2 above) and/or 1,000 square feet of total booth space, and all multiple-level exhibits must submit a booth plan to the LVCVA Safety Office for approval prior to the exhibit coming onto LVCVA property. Please send plans to the LVCVA Safety Office at 3150 Paradise Road, Las Vegas, NV 89109. Plans may be faxed to 702.892.2919. Plans may also be submitted in CAD or PDF format via e-mail to: Boothplans@lvcva.com. Booth plans are required to be submitted for each show, regardless if the booth has been approved for any past show by the LVCVA Safety Office.

9. Any Upper Deck area to be occupied must have an approved plan with an engineering stamp.

10. Smoking is not permitted in any covered or two-story booths.

11. After hours fire watch must be provided for covered areas exceeding 300 square feet. The booth fire watch must have the capability to contact in-house Security Dispatch by radio or other acceptable audible means.

11.1 Fire watch coverage is to commence with installation of upper deck, or ceiling, and continue during non-show hours until the upper level or ceiling is removed.

11.2 Assigned fire watch staff must be trained and qualified in the use of fire extinguishers. Contract security, or the fire watch contractor is responsible for the verification or qualification of fire watch personnel.

11.3 Fire watch personnel will be responsible for immediate notification, by radio, to LVCVA Security Dispatch giving the exact location and description of the problem.

11.4 Fire watch personnel may be assigned to multiple contiguous exhibits, based upon not more than one-minute response to any location involved.

11.5 Fire watch personnel, prior to start of assignment, shall inspect locations and condition of fire appliances and become familiar with the building, including location of available exits.

11.6 Cost and method of payment for fire watch is to be negotiated between the contractor supplying the service and show management and/or the exhibitor requiring such services.

BALLOONS / STICKER POLICY

Show management and the LVCVA Convention Services Manager must approve the use of balloons. Once approval has been
given, the following regulations must be met:

1. 1. The use of helium balloons that are larger than 36 inches, either separate or tethered, is permitted in the exhibit halls. Helium balloon columns and arches are permitted in public space or meeting room areas as long as balloons are properly anchored. Helium balloons may not be used for handouts. Smaller air-filled balloons may be used for decoration and/or handouts.
   
2. Large helium-filled balloons, such as advertising balloons, may be used only if they are securely anchored to the exhibit. No helium balloons or blimps may be flown around the exhibit hall.
   
3. Helium gas cylinders used for refilling must be secured in an upright position on ANSI (American National Standards Institute) approved safety stands with the regulators and gauges protected from potential damage.
   
4. Overnight storage of helium or compressed air cylinders in the building is prohibited.
   
5. Balloons must be removed from the property by the exhibitor or the company who provided them. Balloons must not be left for the service contractor, cleaning contractor or the LVCVA.
   
6. Balloons must not be released out-of-doors due to airport flight patterns in the area.
   
7. Stickers are prohibited on property.

ANIMALS

1. Permission for any domesticated animal (cats, dogs, etc.) to appear in a show or booth must first be approved by show management then by the Convention Services Manager.

2. The following criteria must be met before the animal is allowed on property:

2.1. The animal must have something to do with the booth or show (i.e., a dog used in commercials, films, etc.).

2.2. A separate certificate of insurance in the amount of $1 million combined single limit bodily injury and broad form property damage coverage, including broad form contractual liability, naming the Las Vegas Convention and Visitors Authority as additional insured.

2.3. Animals will not remain in the building overnight.

2.4. A trainer must accompany animals at all times.

3. Non-domesticated animals will be considered on an individual basis. Call the Convention Services Manager for further details.

4. Seeing eye/assistance animals are always welcome.

MEETING ROOMS

1. Meeting rooms N101-N120 may be used for commercial exhibits with the following restrictions:

1.1. Carpeting can be placed on top of building carpet in the meeting rooms with permission from the Convention Services Manager. Visquene must be laid between the building carpet and the carpet being installed. Use only non-residue tape. No subflooring is allowed for exhibits.

1.2. When moving freight or equipment in these areas the existing carpet must be protected by the use of approved runners or visquene.

1.3. No signs, banners, trussing, lights, etc., may be hung from the ceilings or the support structures above the ceilings. Nothing can be affixed to meeting room walls or doors without approval of the Convention Services Manager.

1.4. No structures erected in these rooms may have any type of ceiling. All walls must be 18 inches below automatic fire sprinkler heads.

2. When constructing any wall units, care must be used not to obstruct any of the HVAC controls, light controls, electrical outlets, cable TV outlets, sound outlets, exit signs or exits.

3. Electrical service is limited to installed plugs/Crouse-Hinds show power receptacles in each room (see Addendum J for listing of available show power).

4. All exhibits being set in these rooms must have an approved floor plan. These floor plans must be submitted to the LVCVA Convention Services Manager at least 60 days in advance of set up.

5. Nothing can be affixed to meeting room walls or doors without approval of the CSM.

6. All persons who are in the process of designing exhibits or displays for these meeting rooms are encouraged to contact the Convention Services Manager for clarification of all rules and regulations.

7. Meeting rooms C201-C206, N201-N264, Diamond Offices 1, 2, 3 & 4 and S101-S233

7.1. Tabletop exhibits, hospitality suites or registrations may be set in these rooms.

7.2. NO exhibitor crates, wooden skids/pallets, hanging of signs or the building of a room with a ceiling within a meeting room will be allowed. Installation of flooring and trussing is only permitted with approval from the Convention Services Manager.

7.3. Standard furniture such as desks, chairs, sofas and cocktail tables will be allowed in those rooms designated as hospitality suites.

7.4. GEM or MIS wall type installations MUST be used when subdividing these rooms. UNDER NO CIRCUMSTANCE will GEM or MIS type structures be allowed with a ceiling. All GEM or MIS walls MUST be 18 inches below automatic fire sprinkler heads.

8. Closet and utility rooms are not included with any meeting room. These are for LVCVA use only.

9. Meeting room partition will be moved only by LVCVA personnel. Contact your Convention Services Manager if you need assistance.

10. Each meeting room is allowed (1) one no-charge set-up per day. Check with the Convention Services Manager for
multiple set-up fees. Meeting room set-up information:

10.1. STAGING. The Convention Center sets risers for a stage/dias if required. Risers are 4’ x 8’ and are available
in 16”, 24” and 32”. The next size ranges from 36” to 54” in two inch increments. The platform is two sided.
One side is carpet in a multi-pattern of black, gray and white. The other side is black vinyl. All skirting is
black. We utilize these to the extent of our inventory.

10.2. TABLES. Table sizes are 18” x 8’, 30” x 8’, and 6’ rounds, all 30 inches high. The tops are gray and are hard
plastic.

10.3. DRAPED/SKIRTED TABLES. If a draped head table or skirted table is required, it must be ordered from the
Service Contractor. The Convention Center has plastic tables and they cannot be draped, as there is no way to
staple into them. The Convention Center does not provide linens or skirting.

10.4. CHAIRS. Chairs are the gray stacking type and available for meeting room sets to the extent of our inventory.
At the base, chairs are 20” square.

10.5. MICROPHONES. The LVCVA will provide wired microphones including podium/microphones, lavalieres,
aisle, and table microphones at no charge to the extent of LVCVA inventory. All wireless microphones must
be supplied by an A/V contractor.

10.6. LECTERNS. Standing lecterns are provided free of charge to the extent of our inventory.

10.7. AUDIO/VISUAL EQUIPMENT. All projectors, screens, overheads, VCRs, etc., are ordered through the
audio/visual contractor. Four line inputs may be set in one room without a sound operator. A fifth input requires
an operator which must be ordered from the audio/visual contractor.

10.8. EASELS. The Convention Center provides easels to the extent of our inventory. Note: Easels are not the type
that will hold a flip chart.

10.9. CHALKBOARDS/CORK BOARDS. The Convention Center provides chalkboards and/or cork boards to the
extent of our inventory.

10.10. FLIP CHARTS/MARKERS/POINTERS. Flip charts, markers and pointers must be obtained from the
audio/visual contractor.

10.11. PADS/PENCILS. The Convention Center does not provide pads or pencils.

10.12. PIPE/DRAPE. The Convention Center does not provide pipe and drape.

11. To make audio recordings of your meetings, the LVCVA has five line level output patch bays for recording meetings.
There is a $25 charge per record room, or room combo, per day, to use the patch bay. Patch cables used for recording
are the responsibility of the recording company contracted by the client requiring recording. Patch cable connectors,
needed for patch bay use, are a male XLR type with pin two hot. Signal provided at patch bay is a “line” level.
Record companies are not allowed to place their recording equipment in the meeting rooms or hallways. In addition,
recording companies are required to meet all LVCVA contractor requirements. Contact your Convention Services
Manager for additional information on recording room fees and order forms.

12. Define the usage of leased meeting rooms. Review and advance approval will be required for events in second floor
meeting rooms involving mass or group rhythmic activities. Contact your Convention Services Manager for further
information.

FOOD PREPARATION WITHIN EXHIBITS

Whenever food is prepared within an exhibit, an Application for Food Preparation within Exhibits form should be completed and forwarded to your Convention Services Manager. Upon receipt of this form, your Convention Services Manager will forward the information to LVCVA Safety personnel for review.

Cooking and food warming devices in exhibit booths shall comply with provisions in NFPA 101-Life Safety Code, Sections 12.7.4.3.9.

1. Devices shall be isolated from the public by at least 4 ft. (122 cm) or by a barrier between the devices and the public.
2. Multi-well cooking equipment (fryers) using combustible oils or solids (heated and cooking oil or grease) are not allowed unless installed in accordance with NFPA 96 – Standard for Ventilation Control and Fire Protection of Commercial Cooking Operations.
3. Single well cooking equipment (fryers) using combustible oils or solids (heated and cooking oil or grease) shall:

   a. Be of a self-contained, and enclosed type. b. Be limited to 288 sq. in. (.19 sq. m) of cooking surface. c. Be placed on non-combustible surface materials. d. Be separated from each other by a minimum horizontal distance of 2 ft. (61 cm).     Exception: Multiple single well cooking equipment where the aggregate cooking surface does not exceed 288     square inches (.19 square meter) of cooking surface. e. Be kept a minimum horizontal distance of 2 ft. (61 cm) from any combustible material.

4. NFPA-101, Sec 12.7.4.3.9 Definition:
   “Portable Cooking Equipment” – Portable cooking equipment that is not flue connected shall be permitted only as follows:

   a. No open flame devices shall be used in any assembly occupancy unless: Equipment is fueled by small heat sources that can be readily extinguished by water, such as candles or alcoholburning equipment (including “solid alcohol”) may be used provided adequate precautions satisfactory to the authority having jurisdiction are taken to prevent ignition of any combustible materials. These devices must be attended at all times by personnel that are provided by the contractor who has exclusive food service rights to the LVCVA. The only duty of this personnel will be to supervise the food service operation. In addition, the food service personnel must be trained in the usage of a fire extinguisher. Candles may be used on a dining table used for decorative purposes if securely supported on substantial noncombustible bases so located as to avoid danger of ignition of combustible materials and only if approved by the authority having jurisdiction. Candle flames shall be protected and enclosed so that if the candle were to tip over, there would be no risk of fire.

5. Fire Extinguishers for Heated and Cooking Oil or Grease Operations:
6. Exhibitors using heated oil or grease for cooking or any other purpose must have a type “K” fire extinguisher
   present during the demonstration. An example of this type extinguisher is a potassium bicarbonate extinguisher.
   Also acceptable is a sodium bicarbonate extinguisher.
7. Fire code prohibits the use of any “B” type extinguisher for the purpose of extinguishing a heated cooking oil or
   grease fire.
8. Type “K” fire extinguishers can be obtained from a company that sells and services fire extinguishers. The
   yellow page directory for “fire extinguishers” can be referenced for a supplier. There are several companies local
   in Las Vegas that offer this service.
   Contact ARAMARK for additional information and guidelines regarding the Clark County Health District rules and
   regulations.

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