Registration - Exhibitor Registration (Booth Personnel)

Registration Deadlines

March 7, 2008 – Deadline for International Exhibitors to register to receive badges by mail.
March 14, 2008 – Deadline for Domestic Exhibitors to register to receive badges by mail.
March 21, 2008 – Deadline to request group badge pick-up.
April 3, 2008 – Pre-Registration Deadline

Exhibitor Registration Allotments

Only employees of exhibiting companies and their spouses may register as Exhibitors. The badge gives your staff access to the exhibit floor during published exhibitor access hours. VIP Exhibit Passes are not intended for booth personnel registration.

Badge Allotment

  • Exhibiting companies receive 8 complimentary exhibitor registrations for every 100 sq. ft. of exhibit space.
  • There will be a $25 fee per badge over the allotted quota for additional personnel

Company Name on Badge

  • The company name that appears on the Exhibitor Space Application and Contract will be the company name that appears on every badge.
  • To change the company name on all of your exhibitor badges please complete the Exhibitor Company Name Change Form located in the NAB Forms section of the manual. This change will affect all your exhibitor badges; there will be no splits in your allotment.
  • Any request received from a non-exhibiting company or a company name that does not match the name on the Exhibit Space Application and Contract will NOT be processed without the Exhibitor Company Name Change Form on file.

Session Passes (Conference Session Access)

  • Allow an exhibitor access to attend educational sessions for only: Broadcast Engineering, Television Management, Radio Management and the Broadcast Regulatory & Legislative Conferences. (Does not include lunches, breakfasts or social events.) . To attend any of the other conference sessions, you will need to purchase the registration package for that conference at the regular rate or to attend the Luncheons or Special Events, you will need to purchase a separate ticket for each of those events. Tickets for the breakfasts are not available for purchaseAre interchangeable amongst booth personnel.
  • Exhibitor badge and a Session Pass are required to attend a session.
  • Available onsite only at Exhibitor Registration and are distributed to one representative from your company.
  • All exhibiting companies, except subleasors, receive session passes based on the following scale.

Wristbands

  • Wristbands are available onsite for Exhibitors to wear during move-in and move-out.
  • During show days, only your Exhibitor Badge will get you access to the show floor.

Subleases

  • Subleasors must be approved by NAB. Please contact your sales Account Executive for additional information.


Registration Policies

Cancellations

  • To cancel individual Exhibitor Booth personnel, please use the “Add/Edit Exhibitor” section on the web.
  • Registrations for exhibitor booth personnel, including Manufacturer Reps, will automatically be cancelled for any exhibitor who cancels their contracted booth space.

Additions/Changes/Corrections

  • For Exhibitor registrations, you can view or make additions, changes or corrections on the web by selecting “Add/Edit Exhibitor.”
  • For Manufacturer Reps, if you have additional Reps to register, you can do so on the web by selecting “Add/Edit Manufacturer Reps”.
  • In order to receive corrected Exhibitor badges in the mail, your electronic file/online registration must be received by March 14, 2008 (Internationals March 7th).
  • After March 14 (Internationals March 7th), any changes or additions will be processed and held for onsite printing and group or individual pick-up. (Deadline for group pick-up is March 21).
  • After April 3, 2008, all changes MUST be made onsite.

Substitutions

  • If you make a substitution after March 14 (Internationals March 7th) you must provide the original registrant’s badges to exchange the badge.

Adding Conference Registration

  • After registering as booth personnel, exhibitors may select Add Conference to add a conference registration.

Lost Badges & Reprints

  • Lost badge replacements and spelling corrections will only be provided onsite at Exhibitor Registration.

Age Limits

  • No one under the age of 16 years old is permitted in the Exhibit Hall or Sessions.


How to Register

Online Pre-Registration

  1. Go to www.nabshow.com/exhreg.

  2. Enter your Exhibitor ID and password. This information can be found in your booth confirmation letter, go to www.nabshow.com/password to have it emailed to the logistics contact on file or by contacting
    Exhibit Services at exhibitcomm@nab.org, 877-622-3947, or 202-595-2051.

  3. Exhibitors are given two options for registering their booth personnel based on the number of individuals they are registering. For those exhibitors registering between 1 and 30 individuals, they
    must use the online web registration. For those exhibitors registering more than 30 individuals, they are given the additional option of downloading a pre-defined excel sheet to register their personnel.

  4. Once registration is complete a confirmation letter will be emailed to the Exhibitor Contact selected and the registrant if requested.

Pre-Registration Badge Distribution
Exhibitors who are pre-registered have the following options for their badges:

  1. Mail – Badges are sent by standard US Mail to the selected Exhibitor Contact for domestic registrants if received by March 14. International registrants who request badges to be mailed must register by
    March 7 and select either FedEx or UPS and supply their account code.

  2. FedEx/UPS – Badges are sent by FedEx or UPS to the selected Exhibitor Contact if received by March 14 (Internationals March 7th).

  3. Hold (Individual Pick-up) – Badges held for onsite printing so individual booth personnel may pickup their own badge. Individual pick-up will be the default if you do not select the type of onsite pick-up.

  4. Hold (Group Pick-up) – Badges held for onsite printing and group pick-up so one person can pick-up all badges. You must provide the names of the person (up to 2 people) authorized to pick-up your
    exhibitor badges. Group badges will only be released to this person(s). Deadline to notify NAB of group badge pick-up and authorized person(s) is March 21, 2008.

  5. After March 14 (Internationals March 7th) forms will be processed and held for onsite printing and pick-up.

  6. After April 3, 2008, all forms MUST be brought onsite. Group badge pick-up is not available to those who register after March 21.

Onsite Registration

  • Exhibitor Registration will be located at the LVCC, Hall C2, and the North Hall and South East Lobby Registration Areas. RTNDA registration will be located at the Hilton.
  • Onsite registration hours are:
Monday, April 7 – Friday, April 11 8:00am-5:00pm
  Saturday, April 12 – Wednesday, April 16   7:30am-6:00pm
  Thursday, April 17 7:30am-7:00pm
  Friday, April 18 7:30am-5:00pm
  • Valid photo ID and business card required for onsite badge pick-up and onsite registration.
  • Group badge pick-up is not available for onsite registrants.
  • Exhibitors not pre-registered must register onsite before they will be permitted on the show floor.

Expocards

  • Contain individual registration data. With one swipe of your card, you can leave contact information electronically.
  • If you request an Expocard for your booth personnel, please be sure to include their address information on the registration form. Exhibitors may also pick up an Expocard onsite.
  • Manufacturer Reps may request Expocards onsite at Exhibitor Registration.

Confirmations

  • Print the receipt/confirmation page of the online registration form for your confirmation.
  • Using the online Exhibitor Registration Form, you can view your exhibit personnel by selecting “Add/Edit Exhibitor.”
  • You will also be able to view registered Manufacturer Reps on the web by selecting “Add/Edit Manufacturer Rep.”

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