Registration Deadlines

March 13, 2009       Deadline for International Exhibitors to register to receive badges by mail.
March 20, 2009       Deadline for Domestic Exhibitors to register to receive badges by mail.
March 27, 2009       Deadline to request group badge pick-up.
April 9, 2009             Pre-registration Deadline                 
 

Exhibitor Registration Allotments

Only employees of exhibiting companies and their spouses may register as exhibitors. The badge gives your staff access to the exhibit floor during published exhibitor access hours. VIP Exhibit Passports are not intended for booth personnel registration.

Badge Allotment

• Exhibiting companies receive eight complimentary exhibitor registrations for every 100 sq. ft. of exhibit space.
• There will be a $25 fee per badge over the allotted quota for additional personnel.

Company Name on Badge

• The company name that appears on the Exhibitor Space Application and Contract will be the company name that appears on every badge.
• To change the company name on all of your exhibitor badges please complete the Exhibitor Company Name Change Form located in the NAB Forms section of the manual. This change will affect all your exhibitor badges; there will be no splits in your allotment.
• Any request received from a non-exhibiting company or a company name that does not match the name on the Exhibit Space Application and Contract will NOT be processed without the Exhibitor Company Name Change Form on file.

Season Passes (Conference Session Access)

• Allow an exhibitor access to attend educational sessions for only: Broadcast Engineering, Television Management and Radio Management Conferences. (Does not include lunches, breakfasts or social events). To attend any of the other conference sessions, you must purchase the registration package for that conference at the regular rate or to attend the luncheons or special events, you must purchase a separate ticket for each of those events. Tickets for the breakfasts are not available for purchase.
• Are interchangeable amongst booth personnel.
• Exhibitor badge and a Session Pass are required to attend a session.
• Available onsite only at Exhibitor Registration and are distributed to one representative from your company.
• All exhibiting companies, except sub-leasors, receive session passes based on the following scale.

Wristbands

• Wristbands are available onsite for exhibitors to wear during move-in and move-out.
• During show days, only your Exhibitor Badge will get you access to the show floor.

Subleases

• Sub-leasors must be approved by NAB. Please contact your sales Account Executive for additional information.

Registration Policies

Cancellations

• To cancel individual Exhibitor Booth personnel, please use the “Add/Edit Exhibitor” section online.
• Registrations for exhibitor booth personnel, including Manufacturer Reps, will automatically be cancelled for any exhibitor who cancels their contracted booth space.

Additions/Changes/Corrections

• For Exhibitor registrations, you can view or make additions, changes or corrections onlineby selecting “Add/Edit Exhibitor.”
• For Manufacturer Reps, if you have additional Reps to register, you can do so online by selecting “Add/Edit Manufacturer Reps.”
• In order to receive corrected exhibitor badges in the mail, your electronic file/online registration must be received by March 20, 2009 (International March 13).
• After March 20 (International March 13), any changes or additions will be processed and held for onsite printing and group or individual pick up. (Deadline for group pick up is March 21).
• After April 9, 2009, all changes must be made onsite.

Substitutions

• If you make a substitution after March 20 (International March 13) you must provide the original registrant’s badges to exchange the badge.

Adding Conference Registration

• After registering as booth personnel, exhibitors may select “Add Conference” to add a conference registration. Please note the conference registration will not be available until mid-December.

Lost Badges and Reprints

• Lost badge replacements and spelling corrections will only be provided onsite at Exhibitor Registration.

Age Limits

• No one under the age of 16 years old is permitted in the Exhibit Hall or Sessions.

Floor Access (Manufacturer Reps)

• On show days only, reps have access to the floor one hour before the show opens and one hour after the show closes.
• For training purposes, reps are allowed on the floor on Sunday, April 19, 12 – 5 p.m.
• Reps are not allowed on the show floor during set-up times.
• Please note: Reps will not be provided wristbands to allow them access to the show floor outside of the before referenced hours, nor will they be provided After Hour Work Passes. If reps need access during set-up times you may register them as EACs in addition to their Manufacturer Rep registration. Please be sure your reps are aware of this policy.

Duplicate Manufacturer Rep Registrations

• If a rep is working for more than one exhibiting company, the first company to register that rep will receive their badge.
• If you do not receive a badge or confirmation for the rep, you can do one of the following:
• View the list of registered reps online by selecting “List of Registered Manufacturer Reps.”
• Contact your rep to verify if they are working for another company.
• Call (888) 740-4622 or (301) 682-7962, Monday-Friday, 9 a.m. – 5 p.m. ET

• Register online.
• Enter your Exhibitor ID and password. This information can be found in your booth. confirmation letter. Visit www.nabshow.com/password to have it emailed to the logistics contact on file or contact Exhibit Services at exhibitcomm@nab.org, (877) 622-3947 or (202) 595-2051.
• Exhibitors are given two options for registering their booth personnel based on the number of individuals they are registering. For those exhibitors registering between one and 30 individuals, they must use the online registration. For those exhibitors registering more than 30 individuals, they are given the additional option of downloading a predefined excel sheet to register their personnel.
• Once registration is complete a confirmation letter will be emailed to the Exhibitor Contact selected and the registrant if requested.

Pre-Registration Badge Distribution
Exhibitors who are pre-registered have the following options for their badges:

• Mail: Badges are sent by standard U.S. Mail to the selected Exhibitor Contact for domestic registrants if received by March 20. International registrants who request badges to be mailed must register by March 13 and select either FedEx or UPS and supply their account code.
• FedEx/UPS: Badges are sent by FedEx or UPS to the selected Exhibitor Contact if received by March 20 (Internationals March 13).
• Hold (Individual Pick Up): Badges held for onsite printing so individual booth personnel may pick-up their own badge. Individual pick up will be the default if you do not select the type of onsite pick-up.
• Hold (Group Pick Up): Badges held for onsite printing and group pick up so one person can pick up all badges. You must provide the names of the person (up to two people) authorized to pick up your exhibitor badges. Group badges will only be released to this person(s). Deadline to notify NAB of group badge pick up and authorized person(s) is March 27, 2009.
• After March 14 (International March 7) forms will be processed and held for onsite printing and pick up.
• After April 9, 2009, all forms must be brought onsite. Group badge pick up is not available to those who register after March 27.  

Onsite Registration

• Primary Exhibitor Registration will be located at the LVCC, Hall C2.
• Onsite registration hours are:

  Monday, April 13 – Friday, April 17  Saturday, April 18 – Wednesday, April 22   Thursday, April 23 Friday, April 24

  8 a.m. – 5 p.m. 7:30 a.m. – 6 p.m. 7:30a.m. – 7 p.m. 7:30 a.m. – 5 p.m.

• Secondary exhibitor registration open on Friday, April 17 through Thursday, April 23 will be available in the North Hall and beginning Monday, April 20 will be available in the South East Lobby Registration Areas.
• RTNDA registration will be located at the Hilton.
• Valid photo ID and business card required for onsite badge pick up and onsite registration.
• Group badge pick up is not available for onsite registrants.
• Exhibitors not pre-registered must register onsite before they will be permitted on the show floor.

Expocards

• Contain individual registration data. With one swipe of your card, you can leave contact information electronically. Exhibitors are given the option to order an Expocard during the registration process. Exhibitors may also pick up an Expocard onsite.
• If you request an Expocard for your booth personnel, please be sure to include address information on the registration form.
• Manufacturer Reps may request Expocards onsite at Exhibitor Registration.

Confirmations

• Print the receipt/confirmation page of the online registration form for your confirmation.
• Using the online Exhibitor Registration Form, you can view your exhibit personnel by selecting “Add/Edit Exhibitor.”
• You will also be able to view registered Manufacturer Reps on the web by selecting “Add/Edit Manufacturer Rep.”