All exhibitors hosting an event on the exhibit floor after scheduled show hours must complete this form and submit it to NAB by March 20, 2009. Requests for Special Events received onsite will NOT be approved.

• Special Event Passes are required for admittance onto the show floor for events before and after official show hours.
• After Hour Special Events can only be held Monday, April 20 – Wednesday, April 22, 2009 from 6 p.m. – 7:30 p.m.
• Before Hours Special Events can only be held Monday, April 20 – Thursday, April 23 beginning at 7:30 a.m.
• In special circumstances a special event may be approved for Sunday, April 19, between 4 – 7 p.m., please note additional fees may apply as exhibitors may be required to purchase 8’ drape from the designated entrance to and surrounding their booth. This drape may be required to protect neighboring booths still setting and testing their equipment.
• Pick up Special Event Passes from the Exhibit Management Office. Special Event Passes are required for admittance onto the show floor for events before and after official show hours. DO NOT register your guests as exhibitors. Only exhibiting company employees should be registered as booth personnel. Guest passes can only be obtained onsite. It is the exhibitor’s responsibility to distribute these passes to all invited attendees.
• Security guards, hired by the exhibitor, must be present at all Before Hours and After Hours events. Security is required to escort event attendees to and from your booth and the hall entrance and to ensure attendees stay in your booth. The number of security guards needed is based on the following sliding scale:

  400 sq. ft. and smaller - one guard 401-900sq. ft. - two guards 901-1,200 - 3 guards

  1,201 – 2,000 sq. ft. - 4 guards 2,001+ sq. ft.’ - Call for further details.

• NAB must receive confirmation of hired security and a guest list for the event before Special Event Passes will be issued.
• All planning and costs associated with the Special Event are the responsibility of the exhibitor, including notifying customers about the event and distributing Special Event Passes to them.
• PLEASE REMEMBER to order 24-hour power in advance for special after-hour demonstrations. The electrical service desk will be staffed until 6 p.m. each day.
• Please call (877) 622-3947 or (202) 595-2051 with any questions.

  

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